Privacy Policy

Last Updated: 2/21/2025

The LGBTQIA+ Archives is committed to protecting visitor privacy while preserving and sharing LGBTQIA+ history. Like a library, this space is built for learning and discovery—not for tracking or selling personal data.

This Privacy Policy explains what data is collected, how it’s used, and your rights under relevant privacy laws like the California Consumer Privacy Act (CCPA) and, for a small percentage of users, the General Data Protection Regulation (GDPR).

Data Collected

This site collects minimal data to improve the user experience and ensure smooth website functionality. The following may be collected:

Data You Provide Voluntarily

• Newsletter Signups & Forms - if you subscribe to the newsletter (via Constant Contact) or submit a form (Google Forms), the provided contact information will be collected for communication purposes.
• Historical Submissions - if submitting materials, contact information and basic details may be collected to process and verify submissions.
• Account Registration (if applicable) - users who create accounts on Drupal, MediaWiki, or WordPress-based sections of the site may have their username and contributions publicly visible.

Automatically Collected Data

• Google Analytics is used to understand site traffic (e.g. number of visitors, popular pages). This data is anonymized and does not identify individuals.
• Cookies may be used for site preferences (e.g. visual settings) but are not used for personalized tracking or advertising.
• Other applications within other areas of the site may store cookies for login sessions, user preferences, and general site functionality.

How Data is Used

All collected information is used to:

• Manage historical submissions and archive contributions.
• Send newsletters and updates (only if subscribed).
• Improve website performance and user experience.
• Maintain user sessions and preferences.
• Respond to inquiries and submissions.
• Analyze general site traffic patterns.

What is NOT done:

• No data is sold, rented, or shared with advertisers or third parties.
• No personally identifiable data is tracked without user consent.
• No invasive third-party cookies or trackers are used.

Third-Party Service and Software

This site uses Drupal, MediaWiki, and WordPress to manage and display content. These platforms may store basic user preferences or login sessions through cookies. This organization uses Constant Contact to manage newsletter subscriptions and email communications. See each application's Privacy Policies for more details.

For users who create accounts or contribute content:

• These accounts are optional and only required for editing or submitting materials.
• Usernames and contributions may be publicly visible.

Your Privacy Choices and Rights

For visitors in California (CCPA) or the European Economic Area (GDPR):

• Request Access - ask what data (if any) has been collected.
• Request Deletion - ask for personal data to be deleted, where applicable.
• Opt-Out of Analytics Tracking - disable cookies through browser settings.

To make a request email archivelgbt@gmail.com.

Google Analytics Opt-Out To prevent Google Analytics tracking, use the Google Analytics Opt-Out Tool .

Data Security and Retention

All reasonable efforts are made to secure submitted materials and personal data.

• Data is only stored as long as necessary for site operations and historical preservation.
• Site preference cookies expire automatically after a limited period.

For users submitting historical materials:

• By submitting content, contributors confirm they have the right to share the materials.
• If a request is made to remove personally identifiable information, reasonable efforts will be made while maintaining historical integrity.

Policy Updates

This privacy policy may be updated periodically. Any major changes will be noted here with a revised "Last Updated" date.

Contact

For any privacy-related questions, email archivelgbt@gmail.com.